Introduction
Riverside FC ("we", "us", "our") is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal information.
Data Controller
Riverside FC is the data controller for personal information processed through:
- Membership registration
- Player registration
- Event bookings
- Newsletter subscriptions
- Website usage
Contact: dataprotection@riversidefc.com
Information We Collect
Members & Players
| Data Type | Purpose | Legal Basis |
|---|---|---|
| Name, address, DOB | Registration, FA affiliation | Contract, legal obligation |
| Emergency contacts | Player welfare | Legitimate interest |
| Medical information | Player safety | Vital interests |
| Photos/video | Marketing, match coverage | Consent |
| Payment details | Subscriptions, fees | Contract |
Website Visitors
- IP address and browser information (analytics)
- Cookies (see Cookie Policy)
- Contact form submissions
How We Use Your Data
We use your personal data to:
- Register players with the FA and leagues
- Communicate club news and fixtures
- Process membership and match fees
- Ensure player welfare and safety
- Improve our services
- Comply with legal obligations
Data Sharing
We share data with:
| Organisation | Purpose |
|---|---|
| The FA | Player registration (mandatory) |
| County FA | League registration |
| Insurance providers | Player insurance |
| Payment processors | Taking payments |
We never sell your data to third parties.
Data Retention
| Data Type | Retention Period |
|---|---|
| Current member/player records | Duration of membership + 6 years |
| Former member/player records | 6 years after leaving |
| Financial records | 7 years |
| Safeguarding records | 50 years or as required |
| Marketing preferences | Until withdrawn |
Your Rights
Under data protection law, you have the right to:
- Access your personal data
- Rectify inaccurate data
- Erase data (in certain circumstances)
- Restrict processing
- Object to processing
- Data portability
- Withdraw consent at any time
To exercise these rights, contact: dataprotection@riversidefc.com
Security
We protect your data using:
- Secure storage (encrypted where appropriate)
- Access controls
- Regular security reviews
- Staff training
Cookies
Our website uses cookies for:
- Essential functionality
- Analytics (Google Analytics)
- Preferences
You can manage cookie preferences through your browser settings.
Changes to This Policy
We may update this policy from time to time. Significant changes will be communicated via email or our website.
Last updated: January 2026
Questions about your data? Contact dataprotection@riversidefc.com